Faculty & Staff Information
We are excited to invite faculty and staff back to campus this summer as we prepare for a return to robust campus operations in the fall. Please find more information below and in our frequently asked questions about our return to work plans.
Working on Campus
We are implementing a phased return to campus to ensure the health and safety of our community, and to give employees time to adjust to changes around campus. We expect that employees will be able to return to in-person work safely and effectively. Some employees will continue to work remotely or in a hybrid format — depending upon business needs and managerial approval. Employees are encouraged to speak to their manager about what a return to campus looks like for their role and within their department.
Return to Work Phases
Starting in April 2021, as construction projects in various buildings were completed, employees have been invited to campus to unpack their offices, submit necessary work orders for their new spaces, and familiarize themselves with the exciting changes happening on campus.
June through August. Select departments will return to campus on July 1, and all departments will be able to return on August 1. Some departments may have a slightly different return to campus schedule based on the unique business needs of the department. In addition, the unpacking of offices and other spaces, the submission and completion of work orders, and the construction and renovation of spaces continues as we prepare for the fall.
Any faculty or staff visiting campus or returning to work in July should fill out the Campus Access Request Form to ensure that your space is available and accessible. This does not apply to anyone who has been working on campus since before July 1
September. In September, all campus-based students and faculty will have returned, and campus based operations will have resumed. September represents the final phase of a “full return to campus” with respect to operations. We are mindful of the “new normal,” and are working to introduce more flexible operations and hybrid work across departments when possible and appropriate. Each department will determine the business needs and in-person service levels required to maintain robust and responsive operations.
Meeting rooms will be available to reserve and faculty and staff will have access to in-person meetings, subject to the posted capacity of the rooms. Some meeting spaces have been upgraded with video-conferencing technology, and faculty and staff will be able to book these “Zoom Rooms” for hybrid online and in-person meetings.
Dining on campus will mostly return to normal operations. Meyers Cafe in Lefavour Hall will be closed due to construction. All dining locations are adding mobile ordering options to reduce lines and congestion.
Commuting to Campus/ Parking
Employees can continue to purchase parking passes, commuter rail passes, and local train and bus link passes through their Workday accounts. Employees who are not on campus every day, but still wish to park on campus, should consider the pay-as-you-go parking plan, as it will likely be more economical than a monthly pass.
If you are in a new office, your team’s Operations Manager must fill out your Key Request Form at least three business days before your first day back on campus. If you do not, your key will not be ready when you arrive. We expect most employees to return in the first two weeks of August, and during that time, we will have a station in MCB for you to pick up your keys in the morning as well as new campus maps.
|COCIS||Nancy Hutchins and Joe Bratisch|
|Enrollment Management||Arianna Magee|
|General Counsel||Jenny Gil del Alcazar|
|Institute for Inclusive Leadership||Abby Bays|
|OCIE||Karene Alexander Thorne and Andy Kinney|
|President's Office||LaTanya Maxwell|
|Provost's Office||Wayne Malloy|
|Student Affairs||Myesha Neely|
|University Communications||Allie Morgan|
Health and Safety
Masks will be required indoors, unless alone in a private office or while eating or drinking, until further notice. Masks are not required outdoors for fully vaccinated individuals.
Although faculty and staff are not required to be vaccinated at this time, vaccination is strongly encouraged to safely and effectively protect all from the spread of COVID-19. All employees are expected to be familiar with and comply with any guidelines outlined on the Protecting Our Community page.
Testing policies for the fall semester have not yet been finalized, but we will follow the best available public health guidance to track and mitigate the spread of COVID-19 on campus. It is likely that members of the Simmons community will be asked to participate in some level of testing, including onboarding testing that will be conducted upon arrival to campus in the fall. Even with a large number of vaccinated community members, we must ensure that the increased population in residence halls and classrooms does not contribute to the spread of COVID-19. As we get closer to the start of the fall semester, we will send information to faculty and staff who may need to participate in regular testing.
There have been many upgrades to campus facilities for increased health and safety. All HVAC systems across campus have been upgraded with CDC-recommended air filters and increased airflow from outside air. Portable air filtration units have been added to classrooms and high-traffic areas. Plexiglass shields have been installed at high-traffic service locations. Enhanced surface cleaning will continue, and hand sanitizer and sanitizing wipes will be available across campus.
Updated Travel Policy
In Spring 2020, Simmons restricted all travel due to the COVID-19 pandemic. Below are the most recent updates to COVID-19 restrictions on Simmons-sponsored travel. All Simmons-sponsored travel by faculty and staff is still subject to the Travel and Hospitality Policy.
Domestic travel by faculty and staff is no longer subject to health restrictions per CDC and public health guidelines. However, due to ongoing budgetary constraints, the FY22 budget may not include other funding sources for travel for faculty and staff and all travel must be paid for out of each unit's FY22 budget.
All travel must be approved by the unit head (President, Vice President, Dean, or Provost) with priority to travel that is needed in conjunction with student recruiting and for other revenue generating activities*. Faculty and staff may travel domestically for other purposes when approved by the unit head (President, Vice President, Dean, or Provost) and the funds for the travel are available in the unit's budget.
*Revenue-generating travel includes travel by the President and her designees, travel by Advancement staff, travel by Athletic staff and coaches, travel by Admissions/Enrollment staff, travel by staff and faculty in conjunction with applications for grant money, foundation gifts or activities that can or may generate gifts and funding for the University.
International travel by faculty and staff is not permitted through at least the fall semester, we will continue to evaluate this decision as more information on international travel safety becomes available. This decision reflects both health/safety concerns as well as budgetary limitations.
Although classes and university operations were remote the past year, campus has been full of activity as we have renovated spaces in all academic buildings and begun the process of constructing new library, labs, and classroom facilities. Parts of the Academic Campus will be an active construction zone throughout the fall, so all employees should be aware of changes to campus access routes and building closures.
The entrance to Lefavour Hall from Avenue Louis Pasteur will only allow access to the first floor of Lefavour, containing the Center for Student Success and classrooms. There is no quad access from Lefavour. You can enter the quad between Lefavour and Park Science, but note that the sidewalk entrance has moved. The entrance to the Main College Building from The Fenway will be under construction through the summer and will open in early Fall 2021 and will now be ADA compliant with a new ramp & stairs.
New Room Numbering
As part of the construction, room numbers and building designations have changed. The buildings on the Academic Campus have all been assigned letters, and the spaces inside have been re-numbered (e.g., A-XXX for Main College Building, B-XXX for One Palace Road, and C-XXX for the Management and Academic Building, etc.). The distinction between east, west, and center wings in the Main College Building have been removed and the numbering now runs across the entire building.
Updated floor plans will be displayed on each floor and each room will have updated signage to reflect the new numbering. 25Live will temporarily have both the old and the new names and numbers for clarity.
Latest Campus Map
View our latest campus map to see current construction zones, access locations, as well as new construction highlights and office locations.Latest Campus Map
Which faculty and staff will be prioritized for returning to campus?
This fall, each department will be able to return to campus-based operations. Departments and offices offering direct student services may need to have a greater in-person capacity than those that do not. Many offices will employ hybrid working strategies, with some employees dividing their time between in-person and remote operations. Employees should arrange any hybrid or remote work schedules with their managers.
Will our Remote Work Policy be revised? Will our guidelines and policies related to remote work be equitable and inclusive?
The Remote Work Policy has been updated to include faculty and staff, both exempt and non-exempt positions and has been designed to be inclusive of continued hybrid work options, important to employee engagement.
How will we address employees who must come to campus, do not have cars, and do not want to take public transportation?
Employees are responsible for finding their own transportation to campus; daily parking passes as well as monthly passes for the Simmons garage will be available for employee parking, discounted T-passes will also be offered.
Will employees be allowed to park on campus?
Yes, employees can park on campus. Monthly parking or daily passes are available. Employees who do not plan to drive to campus every day will likely be best served with the pay-as-you-go parking option rather than the monthly pass.
How will OCIE continue to support a remote workforce?
OCIE has had great success in engaging the broader Simmons community of students, faculty and staff in honest and difficult conversations racial healing, equity and inclusion at Simmons and in the world. OCIE will continue to provide resources and support to faculty and staff with DEI specific activities and signature events, including workshops, events and guest speakers. University-wide speakers will be invited in coordination with the Provost Office and include one signature event per semester. Our newsletters will continue to provide information insights and resources related to inequities associated with COVID-19 and combating racism.
Other activities include continued partnership with Colleges of the Fenway and their Undoing Racism curriculum currently being developed for online delivery. OCIE will continue to be strong partners with HR on an ongoing basis to supplement any existing professional development opportunities with additional equity and inclusion content.
How long will we extend COVID-19 leave?
We have extended the COVID-19 Related Leave Policy for FY22. The policy, available to all full- and part-time faculty and staff (including temporary staff), allows up to 80 hours of paid time off to be used in the case of quarantine, isolation or family care needs related to the pandemic. It began anew on July 1, 2021.
How are we addressing contact tracing and issues of privacy?
Our contact tracing procedures will be developed in conjunction with all federal, state, and local regulations, and we will ensure any information is stored securely.
What will the testing protocol be for faculty and staff?
We are partnering with the Broad Institute to regularly test anyone who will be coming to campus consistently. Learn more about our testing protocols. Our testing protocols are constantly being reviewed and updated to align with public health guidelines and recommendations.
What are our internal mechanisms for handling COVID reports among faculty/staff?
Any positive test from a faculty or staff member who has spent time on campus should be reported to the Health Center, who will properly report to state and local health authorities. In conjunction with them, we will ensure that contact tracing protocols are followed while maintaining proper privacy. It may be necessary to keep the campus community informed if there are positive cases on campus, without divulging any sensitive information.
What is our quarantine policy for Faculty and Staff? Visitors?
If someone is exposed to a COVID positive case, or tests positive for the virus themselves, they will be asked to stay at home in self-quarantine for 7 days, or until they are cleared to return to work following recovery from the virus. Fully vaccinated individuals will not be required to quarantine following a close contact exposure.
Can I come on to campus for printing and mail services?
Yes, the Copy/Mail Center has remained open as an essential service throughout the spring and will continue to be open. In addition, copiers and printers are online in specific locations on campus. The Copy/Mail Center also accepts virtual printing orders through their digital storefront. Additionally, you can request that printed materials be mailed directly to your home. Learn how to place an online order. Consider bookmarking the Copy & Mail Services page with the info on it under Copy and Print Services for future use.