Last revised and effective as of: October, 2021
What Information About Me Is Collected?
Please see the chart available at the end of this policy for details regarding the types of information that may be collected by us or on our behalf from or about you depending on your interaction with the Service.
We will collect information that you submit to us. And, we may directly collect personally identifiable information (including publicly viewable information in social media profiles as well as corporate biography pages) about you that is publicly available from sources such as Facebook, Twitter, Instagram, YouTube LinkedIn, other social media platforms, and other publicly available websites or databases. Under certain circumstances and depending on your interaction with the Service, we may receive personally identifiable information about you from third parties. As examples, we may receive personally identifiable information about you from third parties providing credit and debit card authorization and fraud screening services; background check service providers; other educational institutions; recommenders; credit reference agencies; application facilitators; sponsors or facilitators of your participation in our Service (including events and conferences); event and conference sponsors; and/or providers of testing services. We may also receive information regarding applicants to our programs from private enrollment services providers and/or the College Board. Further, we may receive information from social media platforms, such as Facebook, Instagram, YouTube, Twitter, and LinkedIn, when you visit Simmons' pages on those social media platforms. In addition, we may obtain your personally identifiable information from you if you identify yourself to us by sending us an e-mail with questions or comments. Also, we will have access to any personally identifiable information that you choose to share through the Site. We may also receive usage information when you connect to our public WiFi.
Registering to Use the Site.
You may be required to establish an account in order to take advantage of certain features of the Site. If so, if you wish to establish an account you will be required to provide us with information (including personally identifiable information). Please see the chart available at the end of ths policy for details regarding the types of information that may be collected by us or on our behalf from or about you depending on your interaction with the Site.
Cookies and Action Tag.
We may collect information passively using "cookies" and "action tags."
"Cookies" are small text files that can be placed on your computer or mobile device in order to identify your web browser and the activities of your computer on the Site and other websites. Cookies can be used to personalize your experience on the Site (such as dynamically generating content on webpages specifically designed for you), to assist you in using the Site (such as saving time by not having to reenter your name each time you use the Site), to allow us to statistically monitor how you are using the Site to help us improve our offerings, or to determine the popularity of certain content.
In addition to cookies that we may place on your computer or mobile device, cookies might also be placed on your computer or mobile device by third parties that we use to provide analytyics-related services. In the course of providing their services, such third-party analytics providers could place or recognize unique cookies on your browser. For the avoidance of doubt, the Site may use third-party service platforms (including to help analyze how users use the Site). These third-party service platforms may place cookies on your computer or mobile device. If you would like to disable "third party" cookies, you may be able to turn them off by going to the third party's website.
Here is a link to the main third-party platform we use:
You do not have to accept cookies to use the Site. Although most browsers are initially set to accept cookies, you may reset your browser to notify you when you receive a cookie or to reject cookies generally. Most browsers offer instructions on how to do so in the "Help" section of the toolbar. However, if you reject cookies, certain features or resources of the Site may not work properly or at all and you may experience some loss of convenience.
"Action tags," also known as web beacons or gif tags, are a web technology used to help track website usage information, such as how many times a specific page has been viewed. Action tags are invisible to you, and any portion of the Site, including e-mail sent on our behalf, may contain action tags.
We also collect information through our Internet log files, which record data such as user IP addresses, browser types, domain names, and other anonymous statistical data involving the use of the Site. This information may be used to analyze trends, to administer the Site, to monitor the use of the Site, and to gather general demographic information. We may link this information to personally identifiable information for these and other purposes such as personalizing your experience on the Site and evaluating the Site in general.
Any information you share in a Public Area (including personally identifiable information) is by design open to the public and is not private. You should think carefully before posting any information in any Public Area. What you post can be seen, disclosed to or collected by others and may be used by others in ways we cannot regulate or predict. As with any public forum on any website, the information you post may also show up in third-party search engines like Google, Yahoo, MSN, and Bing. If you mistakenly post personally identifiable information in a Public Area you can send us an e-mail to request that we remove it by contacting us at [email protected]. You should understand that in some cases, we may not be able to remove your information.
Is Information Submitted To The Public Areas Of The Service Private?
Does Simmons Collect Information From Children Under 13 Years Of Age?
We are committed to protecting the privacy of children. The Service is not designed for or directed to children under the age of 13. We do not collect personally identifiable information from any person we actually know is under the age of 13.
What Does Simmons Do With The Information It Collects?
We will only use your personally identifiable information to the extent that the law allows us to do so. Pursuant to the European Data Protection Laws, legal bases for our processing your personally identifiable information may include (without limitation):
(a) where you have given consent to the processing, which consent may be withdrawn at any time without affecting the lawfulness of processing based on consent prior to withdrawal;
(b) where it is necessary to perform the contract we have entered into or are about to enter into with you (whether in relation to the provision of the Service or otherwise);
(c) where it is necessary for the performance of tasks we carry out in the public interest;
(d) where it is necessary for compliance with a legal obligation;
(e) where it is necessary in order to protect your vital interests or the vital interests of another natural person; and/or
(f) where it is necessary for the purposes of our legitimate interests (or those of a third party) in providing or marketing the Service and your interests or fundamental rights and freedoms do not override those legitimate interests.
We use the information collected to provide the Service to you and process your transactions, to help us understand who uses the Service, for internal operations such as operating and improving the Service, for financial (including financial aid) purposes, to process applications to Simmons' programs, for fundraising purposes, for public safety and fraud prevention purposes, to connect you with Simmons and the Simmons alumni community, and when we have reason to believe that using such information is necessary to protect our rights, including to identify, contact or bring legal action against someone who may be violating a contract with us.
If you "opt in", we may use your information so that we and third parties acting on our behalf can contact you about products and services that may be of interest to you. If you no longer desire to receive communications from Simmons, we will provide you with the option to change your preferences in each communication we send to you. You may also inform us by email to: [email protected].
If you identify yourself to us by sending us an e-mail with questions or comments, we may use your information (including personally identifiable information) to respond to your questions or comments, and we may file your questions or comments (with your information) for future reference.
We may also use the information collected to send announcements and updates regarding the Service or, if applicable, about tuition, fees, financial aid, and other financial matters. You will not be able to unsubscribe from these Service announcements and updates as they contain important information relevant to your interaction with the Service and are necessary for the performance of our contract with you.
Simmons may combine the information you provide with other personally identifiable information to which Simmons has access, such as, but not limited to catalog request data, SAT and demographic information and other information from third-party sources. We may also use the information gathered based on your usage of the Site to perform statistical analysis of user behavior or to evaluate and improve the Site. We may link some of this information to personally identifiable information for internal purposes or to improve your experience with the Site.
When Does Simmons Disclose Information To Third Parties?
Event and Conference Sponsors and Facilitators
If you are an participant or speaker at one of our events or conferences, a participant in one of our surveys related to one of our events or conferences, or the representative of an event or conference sponsor, we may share your information with the sponsors (including business, institutional, or other enterprise sponsors) of the applicable event or conference or with lodging providers (such as hotels) to facilitate lodging in connection with the applicable event or conference.
If you are a Simmons applicant, student or alumna/us, with your consent, we may share your information with Simmons alumnae/i to facilitate networking and to encourage a vibrant and active Simmons community.
Financial Aid Services Providers and Governmental Assistance Programs
If you are a student or applicant, where permitted or required by applicable law, we may share your information with providers of financial aid services, which may include private education lenders as well as government higher education loan programs (such as FAFSA). At your direction, we also may share your information with providers of governmental assistance, such as the Massachusetts Department of Transitional Assistance-if you are attempting to obtain SNAP benefits.
Laws and Legal Rights.
We may disclose your information (including personally identifiable information) if we believe in good faith that we are required to do so in order to comply with an applicable statute, regulation, rule or law, a subpoena, a search warrant, a court or regulatory order, lawful requests by public authorities, including to meet national security or law enforcement requirements, or other valid legal process. We may disclose personally identifiable information in special circumstances when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be violating a contract with us, to detect fraud, for assistance with a delinquent account, or to protect the safety and/or security of our Site users, students, faculty, the Service or the general public.
Third Parties Generally.
We may provide to third parties information, including where such information is combined with similar information of other users of the Site. For example, we might inform third parties regarding the number of unique users who use the Site, or the demographic breakdown of our users of the Site. In addition to the above, when users use our Site, third parties (including without limitation third-party analytics service providers and commercial partners) may directly collect information about our users' online activities over time and across different websites. The third parties to which we may provide or who may independently directly collect information may include providers of analytics services (including vendors, analytics services providers, and website tracking services), affiliates and other actual or potential commercial partners, sponsors, licensees, researchers, and other similar parties. Please note in particular that the Site uses Google Analytics, including its data reporting features. Information collected by Google Analytics includes but is not limited to web metrics. For information on how Google Analytics collects and processes data, please see the site "How Google uses data when you use our partners' sites or apps", currently located at www.google.com/policies/privacy/partners/. For information on opting out of Google Analytics, we encourage you to visit Google's website, including its list of currently available opt-out options presently located at https://tools.google.com/dlpage/gaoptout.
We may employ independent contractors, vendors and suppliers (collectively, "Outside Contractors") to provide specific services and products related to the Service, such as hosting and maintaining the Site, event and conference related services, registration services, communications and marketing services, online learning services, processors of online applications, conducting of surveys, providing credit card processing and fraud screening, and developing applications for the Site. In the course of providing products or services to us, these Outside Contractors may have access to information collected through the Service, including your personally identifiable information. We use reasonable efforts to ensure that these Outside Contractors are capable of protecting the security of your personally identifiable information.
Merger and Acquisition.
We reserve the right to transfer information to a third party in connection with a sale, merger or other transfer of all or substantially all of the assets of Simmons or any of its Affiliates (as defined below), or that portion of Simmons or any of its Affiliates to which the Service relates, or in connection with any similar business transaction between Simmons and any third party, or in the event that we discontinue our business or file a petition or have filed against us a petition in bankruptcy, reorganization or similar proceeding.
Is The Information Collected Through The Site Secure?
We want your information (including personally identifiable information) to remain secure. We strive to provide transmission of your information from your computer or mobile device to our servers through techniques that are consistent with commercially reasonable standards and to employ administrative, physical, and electronic measures designed to protect your information from unauthorized access.
Notwithstanding the above, you should be aware that there is always some risk involved in transmitting information over the Internet. There is also some risk that others could find a way to thwart our security systems. As a result, while we strive to protect your information, we cannot ensure or warrant the security or privacy of any information you transmit to us, and you do so at your own risk.
Could My Information Be Transferred To Other Countries?
For How Long Will My Personally Identifiable Information Be Kept?
We will only retain your personally identifiable information for as long as necessary to fulfill the purposes for which we collected it.
To determine the appropriate retention period for personally identifiable information, we consider the amount, nature, and sensitivity of that information, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your personally identifiable information and whether we can achieve those purposes through other means, and the applicable legal requirements.
What Choices Do I Have Regarding My Personally Identifiable Information?
Under certain circumstances and in compliance with the European Data Protection Laws (to the extent applicable), you may have the right to:
Request access to your personally identifiable information (commonly known as 'subject access request'). This enables you to receive a copy of the personally identifiable information we hold about you and to check that we are lawfully processing it;
Request correction of the personally identifiable information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected;
Request erasure of your personally identifiable information. This enables you to ask us to delete or remove your personally identifiable information where there is no good reason for us to continue processing it. You also have the right to ask us to delete or remove all of your personally identifiable information in certain circumstances;
Object to processing of your personally identifiable information where we are relying on a legitimate interest (or that of a third party) and there is something about your particular situation which makes you want to object to processing on this ground;
Request the restriction of processing of your personally identifiable information. This enables you to ask us to suspend the processing of your personally identifiable information, for example, if you want us to establish its accuracy or the reason for processing it;
Request the transfer of your personally identifiable information to another party; and
Lodge a complaint with the relevant supervisory authority (as defined in the European Data Protection Laws). If you have any complaints about the way we process your personally identifiable information, please do contact us. Alternatively, you may lodge a complaint with the supervisory authority which is established in your country.
If you want to review, verify, correct or request erasure of your personally identifiable information, object to the processing of your personally identifiable information, or request that we transfer a copy of your personally identifiable information to another party, please contact [email protected].
You should be aware that it may not be technologically possible to remove each and every record of the information you have provided to us from our system. The need to back up our systems to protect information from inadvertent loss means that a copy of your personally identifiable information may exist in a non-erasable form that will be difficult or impossible for us to locate. After receiving your request, we will use commercially reasonable efforts to update, correct, change, or delete, as appropriate, all personally identifiable information stored in databases we actively use and other readily searchable media as appropriate, as soon as and to the extent reasonably practicable.
Do Not Track
The term "Do Not Track" refers to a HTTP header offered by certain web browsers to request that websites refrain from tracking the user. We take no action in response to automated Do Not Track requests. However, if you wish to stop such tracking, please contact us with your request, using our contact details provided below.
Who Do I Contact If I Have Any Privacy Questions?
By postal mail or courier:
300 The Fenway
Boston, MA 02115