Students are responsible for abiding by the published deadlines on the Academic Calendar and the Tuition Refund Schedule. Tuition is not refundable when students drop or withdraw from courses after the published deadlines. If circumstances beyond the student’s control have made the late drop or withdrawal necessary, the student may appeal the tuition charge. Before a student can appeal the tuition charges, they must be officially withdrawn or dropped from the courses for which they are appealing the tuition. In all cases, students should be aware that any reduction in the number of registered credit hours and subsequent charges may affect their financial aid. It is highly recommended that all students discuss their individual situation with Student Financial Services.
Petition Refund Exceptions:
- Death of an immediate family member
- Medical condition requiring extended medical care where continuing school is impractical or impossible
- Military deployment or military commitments
- Other documented extraordinary extenuating circumstances may be considered
These circumstances are NOT sufficient to support a Tuition Refund Appeal:
- Not being aware of the Registration Deadline (add/drop deadline) or forgetting you were registered
- Insufficient financial aid or financial hardship
- Dropping courses to avoid bad grades
- Deciding that school/life/schedule is overwhelming
- Academic or disciplinary dismissal
- Dissatisfaction with an instructor or course content or determining that courses you took do not your academic or personal goals
PLEASE BE AWARE THAT:
- You must have OFFICIALLY dropped your course(s) during the semester for which you are petitioning. Simmons does not drop courses for non-payment or non-attendance
- Refunds cannot be given for courses in which students have recorded grades
- Petitions must be submitted within six months of the class drop or withdrawal date
- Please submit the petition form with all supporting documentation. Incomplete petitions and petitions lacking supporting documentation will not be considered
Supporting Documentation
The burden of proof rests with the student to submit documentation of the circumstances that prevent the student from adhering to the Simmons policies. All statements in the petition MUST be documented. Documentation may include, but is not limited to:
Death of an immediate family member:
- Certificate of death or obituaries listing relationship to deceased individual
- Immediate family is defined as spouse, sibling, children, and/or parents
Medical condition requiring extended medical care where continuing school is impractical or impossible. (This provision specifically excludes conditions or chronic illnesses that remain static and are known to the student at the time of enrollment. Please do not submit medical bills or insurance claims. Statement from the physician or hospital on official letterhead that provides:
- Date the medical condition was diagnosed
- Dates of treatment
- Dates of hospitalization or confinement, recuperation period, release from treatment
- How this condition affected your university attendance
Military deployment or military commitments:
- Military orders if the student’s military unit was activated and deployed during the semester
- Other official legal documents that substantiate the inability to participate in courses during the semester due to the deployment or military commitments
Submit the Appeal for Exception to Tuition Refund Policy Form and all supporting documentation to Student Financial Services, Bursar.
Download the Appeal for Exception to Tuition Refund Policy Form.
