Conference & Event FAQs

How far in advance should I book?

• Fall and spring are our busiest seasons. 
• We recommend reaching out at least six months in advance when possible, though a minimum of one month is typically needed to coordinate event planning and campus services.

How do I check availability?

• Our team will review space availability on your behalf based on your event dates, size, and program needs.

Is there a minimum or maximum event size?

• Not necessarily. Each event is reviewed individually to determine whether it is a good fit for Simmons spaces and services.

Can I reserve multiple spaces?

• Yes. Multiple spaces may be reserved depending on availability and the needs of your event.

What is your cancellation policy?

• Cancellation requests must be submitted in writing. 
• Cancellation fees may apply depending on the timing of the cancellation and any services or expenses already incurred.

What types of events can Simmons accommodate?

• Simmons supports academic, corporate, nonprofit, and other mission-aligned programs and events.

Do you offer outdoor event spaces?

• Yes. Simmons offers a variety of outdoor spaces suitable for receptions, gatherings, and seasonal events.

Can spaces be customized for different layouts?

• Yes. Many spaces can be arranged in different configurations depending on the type and needs of your event.

Are spaces accessible?

• Yes. Simmons is committed to providing accessible spaces and can help coordinate accommodation requests in advance.

Do you host weddings or personal events?

• No. Simmons Conference & Special Events supports academic, corporate, nonprofit, and mission-aligned programs and events.

Is outside catering allowed?

• No. All catering for on-campus events must be coordinated through Simmons dining and catering services.

Can dietary restrictions be accommodated?

• Yes. A variety of dietary needs can be accommodated with advance notice. 
• While Simmons does not operate a kosher kitchen, we work with an external kosher catering partner when needed.

Are meal plans available for overnight groups?

• Yes. Meal plans and dining options are available for overnight conference groups and summer programs.

Are alcohol service options available?

• Yes. Beer and wine service may be available for approved events in accordance with university policies and Massachusetts law.

Is overnight housing available year-round? 

No. Overnight housing is typically available after Simmons commencement through early to mid-August before students return to campus. 

Is Public Safety available on campus? 

Yes. Simmons Public Safety is available 24 hours a day, 7 days a week to support the safety and security of our campus community and guests. 

Are meal plans available for overnight groups? 

Yes. Meal plans and dining options are available for overnight conference groups, summer programs, and interns staying on campus. 

Is parking available for overnight guests? Parking options are available for overnight guests during the summer conference season. Availability is subject to campus operations and cannot be guaranteed. Parking arrangements should be discussed with the Conferences & Special Events team during the planning process. 

Can interns stay on campus? 

Yes. Simmons offers summer housing for interns working in the Boston area during designated housing periods. 

Can we request specific room types? 

Room assignments are based on group needs and availability. While we do our best to accommodate requests, specific room types and locations cannot be guaranteed. 

What amenities are included with on-campus housing? 

Guests staying on campus enjoy a comfortable residential experience with amenities that include: 

• Air-conditioned residence hall 
• Fully furnished rooms 
• Wi-Fi access 
• Laundry facilities 
• Common lounges and shared spaces 
• Bed linens and towels provided 

Additional information will be provided prior to arrival.

What AV services are available?

• Simmons offers a range of AV options that may include presentation support, microphones, hybrid meeting capabilities, and onsite technician support depending on the needs of your event.

Do you support hybrid or Zoom events?

• Yes. Hybrid and Zoom-enabled event support is available in select spaces.

Is onsite AV support available?

• Yes. Onsite AV support can be coordinated based on the scope and needs of your event.

What happens after I submit an inquiry?

• A member of our team will follow up within approximately 24 hours to discuss your event needs and next steps.

Will I work with a dedicated contact?

• Yes. Clients work directly with a member of the Conferences & Special Events team throughout the planning process.