Faculty and Staff

Grading

Final grades

Submitting Grades in Workday

Faculty are responsible for submitting final grades through Workday by the published grading deadline. Timely grade submission is essential to support academic standing reviews, degree conferral, financial aid processing, and transcript availability.

Grades may be entered and submitted directly through the course roster in Workday. Faculty should review all grades for accuracy before submitting and ensure that any Incomplete grades are assigned in accordance with University policy.

Grading opens in Workday on the Friday before the term ends. For instructions on entering grades in Workday, grading deadlines, and information regarding grade changes, please refer to the resources and links provided below. If you have questions or encounter issues submitting grades, please contact the Office of the Registrar at [email protected].

Submitting Grades in Workday

Grading Deadlines

Faculty are expected to submit final grades in Workday by the published grading deadlines to ensure timely processing of academic standing, graduation, transcripts, and financial aid.

Fall 2026

• Simmons Online Nursing, Social Work, and Behavior Analysis Graduate Programs:
  Wednesday, December 16, 2026, 4:00 PM EST
• For Traditional Undergraduate and Graduate Students:
  Monday, January 4, 2027, 10:00 AM EST

Spring 2027

• Simmons Online Nursing, Social Work, and Behavior Analysis Graduate Programs:
  Thursday, April 22, 2027, 4:00 PM EST
• Traditional Undergraduate and Graduate Students: Graduating Students:
  Monday, May 17, 2027, 10:00 AM EST
• Traditional Undergraduate and Graduate Students: Returning Students:
  Monday, May 24, 2027, 10:00 AM

Summer 2027

• Simmons Online Nursing, Social Work, and Behavior Analysis Graduate Programs:
  Thursday, August 26, 2027, 4:00 PM EST
• Traditional Undergraduate and Graduate Students:
  All summer semesters: Grades are due 5 business days after the last class.

Grade Changes

If a grade is submitted incorrectly, corrections may be sent in writing to the Office of the Registrar or to [email protected] for two weeks after the deadline, at the discretion of the Office of the Registrar. After that point, any grade changes must be approved by the Dean for each School before being submitted to the Office of the Registrar. All questions about posting grades should be directed to the Office of the Registrar.

Phone: 617-521-2111
[email protected]

Incomplete Grades

Incomplete Evaluations for Undergraduate Students

Required coursework must ordinarily be completed by the last day of final examinations. In extenuating circumstances, undergraduate students may

• request an "incomplete" (I) grade, as described below.
• appeal to the Undergraduate Administrative Board for a "retroactive W." Students should consult their faculty advisor, Student Affairs, or the Advising Office as early as possible when extenuating circumstances make it impossible to complete the coursework.

Failure to file an approved incomplete agreement with the Registrar (in the absence of a grade) will result in the automatic assignment of an F grade. Failure to submit work by the date agreed in an Incomplete Agreement will result in the assignment of the grade noted in the agreement (F or other).

Instructors Shall Approve Incomplete Agreements only if:

• The required work in the course is incomplete because of circumstances beyond the student's control.
• The student is able to complete the remaining required work within 4 weeks of the last day of classes. If the student needs longer to complete the work, they must petition the Ad Board.
• No more than 30% of required coursework or work worth more than 50% of the total grade remains to be completed. The earned grade shall be recorded.
• Completion of the remaining work makes a passing grade in the course possible. (If completion of the remaining work cannot result in a passing grade, the student is not eligible for an Incomplete. An F shall be recorded.)

Incomplete Agreements for Undergraduate Students

• The Incomplete Agreement shall outline a plan to complete the work. The agreement shall include the grade to be filed by the Registrar should the student not complete the work.
• Incomplete Agreements must be submitted to the Registrar by the last day of classes in the semester the course is offered. If circumstances make this impossible, students must appeal to the Ad Board for approval of the Incomplete.
• If a student is unable to initiate the paperwork, their instructor or advisor may fill out the form; in such cases, the petition may be accepted without the student's signature.
• If the instructor will not be available to complete the grading, the Incomplete Agreement must be submitted to and signed by the Department Chair or Program Director to ensure the grading of the submitted work.
• Students requesting more than 2 incomplete agreements in a semester must petition the Administrative Board for approval. You can learn more about the Administrative Board process on our Exceptions & Exemptions page.

Appealing a Denied Incomplete Agreement

In cases where an Instructor does not approve an Incomplete Agreement, a student may file a written appeal to the Undergraduate Administrative Board. Grounds for appeal are limited to: arbitrariness or capriciousness (the agreement was rejected based on standards different from this policy); and/or unlawful discrimination (in which case the student should follow Simmons' grievance procedure for bringing a claim of unlawful discrimination, as outlined in the Undergraduate Catalog and elsewhere.) A written appeal accompanied by an Undergraduate Petition for Incomplete Grade should be submitted to the Administrative Board.

Incomplete Grades for Graduate Students

Graduate students seeking an Incomplete grade can submit a Petition for Incomplete Grade that must be approved by Instructor, Program Director, and Dean.

Classroom Reservations

The Office of the Registrar can book classrooms for one-time meetings or full semester-long course classroom requests. All classroom requests must be submitted in writing via email. Phone call requests will not be processed. Please allow 1-2 business days for your request to be processed. Requests are processed in the order they are received.

The Office of the Registrar is able to book all classrooms; however, if you need to book a conference room, please contact the Conferences and Events Office.

Data & Information

The Office of the Registrar provides reports with university data to faculty and staff upon request. Please email us at [email protected] to request to have a specific report generated for you.