Leaving Simmons

If you are not planning to register for courses in a Fall or Spring term at Simmons, the Office of the Registrar must mark your record accordingly, per the processes below. Students who do not follow the appropriate procedure may be withdrawn automatically from the College.

Undergraduate Leaves of Absence

An Undergraduate student may apply for a Leave of Absence (LOA) at any time after enrolling at the College. 

To request a Leave of Absence this online form must be submitted. The instructions for an undergraduate LOA and withdrawal can be found here.

  • The LOA may extend for a total period of four ungraded semesters. Anyone wishing to extend their leave longer will need to request special approval from the Administrative Board.
  • The transcript of a student who begins a leave after the fourth week of classes will show a "W" for each of their courses. The statement "Leave of Absence" and the effective dates will be recorded on the transcript for a student on a leave of absence. 
  • The student may return to the College for any term within or immediately after the Leave of Absence by registering on AARC.  If the student does not return on the approved date, does not seek an extension, and does not register for courses, the student will be withdrawn from the College three weeks after the start of the semester.

Questions about undergraduate Leaves of Absence should be directed to:

Sharon Roberts, Office of the Registrar
Email: sharon.roberts@simmons.edu
Phone: 617-521-2103

Students should also contact Student Affairs, Residence Life, Student Financial Services, and their Academic Adviser with questions pertaining to housing, financial aid, and academic success.

Undergraduate Withdrawals

Withdrawing

Undergraduates students wishing to Withdraw from the College should meet first with their Adviser, and then should contact Sharon Roberts in the Office of the Registrar. Withdrawing from the College is typically permanent, as opposed to a Leave of Absence, at the end of which a student plans to return.

To request a Withdrawal, this online form must be submitted.  The instructions for an undergraduate LOA and withdrawal can be found here.

If an undergraduate student on a Leave of Absence does not return by the approved date, does not seek an extension, and does not register for courses, the student will be withdrawn from the College three weeks after the start of the semester. Students may also be withdrawn from the College due to academic performance.

For all withdrawals, the statement "Withdrawn" and the effective date will be recorded on the student's transcript.

Readmission

For readmission after an undergraduate student has been withdrawn, a student must submit the application for readmission.

Approval must be granted by Student Financial Services, the Health Center, the Department of Interest/Major, and the Office of Student Affairs (and the Administrative Board if you left with an academic sanction). This process should be completed at least one month prior to the beginning of the academic term of intended return. Students may return the forms by email, fax, or mail. If approved, the student will be responsible for all College and program (major, minor) requirements in place at the time of readmission. Students should consult with their advisers, Student Financial Services and Residence Life, as appropriate.

The statement "Readmitted" and the effective date will be recorded on the student's transcript.

Questions about Withdrawing and Readmission may be directed to:

Sharon Roberts, Office of the Registrar.
Email: sharon.roberts@simmons.edu
Phone: 617-521-2103
Fax: 617-521-3144

Graduate Leaves of Absence & Withdrawals

**Note: Students in the Simmons Online Nursing, Social Work, and MBA/HCMBA programs should follow the Online guidelines for LOA and Withdrawal listed in the panel below. SLIS online students should follow the instructions outlined here.**

If at any point a graduate student wishes not to register for a Fall or Spring semester but still plans to complete their program, they must request a Leave of Absence (LOA) in order to remain active in the program. Additionally, if a student wishes to leave mid-semester, they should also request to go on LOA so that their account will be kept active. LOAs are not required for students who will be unregistered for a Summer semester only.

If a student wishes to leave the College permanently, and does not plan to complete their program, they should request to Withdraw from the institution.

To request a Leave of Absence or a Withdrawal, graduate students should contact a designated staff-member in their program for approval:

School 

Dept/Program

Approver

SSW

Behavior Analysis (on site)

Sonal Desai

 Education (on site)

Suzanne Kowalewski

 Off Site Programs

Suzanne Kowalewski

 Social Work

Jill Ragusa

SLIS

 Children's Lit

Cathie Mercier

 Library Science

Em Claire Knowles

SOM

All Programs

Anna Klein

SNHS

Physical Therapy

Amy Heath

Nursing

Patricia Rissmiller

Doctor Health Professions Education

Arlene Lowenstein

Nutrition

Leah Smith

 CAS

All Programs

Leanne Doherty

Approvers for each department may wish for the student to meet with them or with a program director or advisor, and may have additional criteria for determining student eligibility for a leave or withdrawal. Upon approval, students will be provided with an online form to fill out to officially request a Leave of Absence or Withdrawal from the College.

In general, a graduate leave of absence:

  • May extend for a total period of two ungraded non-summer semesters. Anyone wishing to extend their leave longer after that time must request a new approval.
  • Does not prevent a student from registering for courses on AARC, should the student decide to return before their planned return date.
  • Shows the statement "Leave of Absence" with effective dates on the student's transcripts.

A graduate withdrawal:

  • May not occur if a student has ungraded coursework - all Incomplete grades must be resolved, and any registered courses must receive grades or be dropped.
  • De-activates a student's Simmons email account, access to AARC and Moodle, and status as a current student.
  • Requires petitioning re-admission should the student decide to return to Simmons.

Student transcripts will show a "W" grade for any courses dropped after the fourth-week deadline for the term. If the deadline for withdrawing has passed for a student's program, students may not withdraw until grades for their courses have been entered.

If a student on a Leave of Absence does not return by the approved date, does not seek an extension, and does not register for courses, the student will be withdrawn from the College three weeks after the start of the semester. Students may also be withdrawn from the College due to poor academic performance.

For readmission after a student has been withdrawn, a student must contact the appropriate Admissions Office.

All students with questions regarding financial implications of Leaves or Withdrawing should contact Student Financial Services at 617-521-2001 or sfs@simmons.edu.

Simmons Online Leaves of Absence & Withdrawals

**Note: These guidelines are for students in the Simmons Online Nursing, Social Work, and MBA/HCMBA programs only. SLIS online students should follow the instructions outlined in the panel above.**

If at any point an online graduate student wishes not to register for any semester, but still plans to complete their program, they must request a Leave of Absence (LOA) in order to remain active in the program. Additionally, if a student wishes to leave mid-semester, they should also request to go on LOA so that their account will be kept active.

If an online graduate student wishes to leave the College permanently, and does not plan to complete their program, they should request to Withdraw from the institution.

To request a Leave of Absence or a Withdrawal, graduate students should contact their academic advisor to begin the necessary paperwork.

Program Advisor Phone Number
Nursing Online, last name A-J  Benjamin Downey 617-521-3114
Nursing Online, last name K-Z Amy Carr 617-521-2518
Social Work Online, Sept/Jan/May track Leah Tennen 617-521-3008
Social Work Online, Nov/Mar/July track Allison Horton 617-521-3972
MBA/HCMBA Online Anna Klein 617-521-3813
Behavior Analysis Online Amy Carr
617-521-2518

If a student on a Leave of Absence does not return by the approved date, does not seek an extension, and does not register for courses, the student will be withdrawn from the College two weeks after the start of the term.

All students with questions regarding financial implications of Leaves or Withdrawing should contact Student Financial Services at 617-521-2001 or sfs@simmons.edu.