Housing Selection FAQ

Questions?

If you have any additional questions, send us an email.

What will Housing Selection 2020-2021 look like, since we cannot select in person?

Housing Selection for 2020-2021 will be held on Zoom this year. There are many considerations we have had to make with regards to holding Selection online, and there are many changes from previous years. However, we have tried to keep the general protocol the same, so those familiar with the process should be able to recognize some similarities even though we will be participating entirely via Zoom.

How will I attend Housing Selection via Zoom?

Not everyone will actually attend the Zoom session for Housing Selection. In order to cut down on the number of people in the Zoom meeting for Selection, each roommate pair/triplet/quad or group of suitemates must designate a Group Representative Proxy to attend the Zoom meeting and select their room/suite. **Each person in the group must fill out the form and must designate the same person to be the Group Representative.**

When will I get my Zoom link for my Housing Selection session?

If you are the Group Representative Proxy for your roommate(s)/suitemate(s), you will receive the Zoom link on the day of your Selection session. ONLY the Group Representative Proxies will receive the Zoom links to participate, which will make the sessions more manageable.

What if the room type I want to select is unavailable by the time my Group Representative is called?

Once a particular room type is gone, we will take a brief break to allow students to adjust and regroup as necessary. PLEASE NOTE: Because the nature of holding Housing Selection virtually makes responding to last minute changes in plans more difficult, roommates/suitemates may NOT change groups on the day of your assigned Selection Session.* If you no longer want to select housing with your originally intended roommates/suitemates on the day of Selection, you may drop out of the group, but you will not be able to attend Selection. You will automatically be placed on the To Be Assigned list.

*Exception: If you are planning to select a suite, and you are unable to do so before all suites are selected, your group may break into two or three smaller groups to select individual rooms. We will provide a brief break once all suites are gone for students to regroup and adjust accordingly. However, you may only break into smaller groups within your original designated suitemates; you may not select another person or group to join you who was not previously in your group.

How will my Group Representative Proxy know which rooms to select?

You will need to have a list of several room options that you would be comfortable with your Group Representative Proxy selecting for you. We also highly encourage you to establish a way to communicate with your Group Representative Proxy during your Selection Session, in case any adjustments need to be made on the spot.

I'm planning to select a single room, do I still need to have a Group Representative Proxy?

There are a few considerations to make for this. First of all, you need to consider your status and lottery number, as well as the extremely limited number of single rooms. These rooms are generally selected during Status 1, early on in the selection process. If you have a higher status or lottery number, you may want to consider that singles may likely not be available for you to select.

If you are unable to select housing during your Selection session, you will automatically be placed on the TBA list; however, you can also elect to be placed on the TBA list voluntarily before selection, if you feel that your preferred room type will not be available based on your status and lottery number, and our office will assign you to a class-appropriate space with a compatible roommate over the summer. You would not participate in Housing Selection if you sign up for the TBA list prior to your assigned Selection Session.

How do I know which Housing Selection sessionto attend?

Statuses are based solely on credits, not on whether you are graduating, or how many years you have been at Simmons. Transfer credits are included; however AP credits are not. Your credits/status will reflect current classes taken this current Spring semester. The class statuses are:

  • Status 1: 87 or more credits Rising Seniors
  • Status 2: 57-86 credits Rising Juniors
  • Status 3: 27-56 credits Rising Sophomores
  • Status 4: 26 or fewer credits 2nd Semester First-Years

How do my number of credits reflect my lottery number? Does a better GPA mean a better lottery number?

The lottery numbers are divided by class status. These statuses are determined by a specific number of credits. The number of credits you have will categorize everybody into four statuses: rising seniors, rising juniors, rising sophomores, and second semester first-years. Once you are fit into a status, the lottery numbers are assigned at random. For example, if the number of credits you have is on the higher end of the range it does not necessarily mean you will have a better lottery number. Higher GPAs are not reflective of better lottery numbers.

What if the credits emailed to me are not the actual number of credits I have?

If there are any discrepancies in the number of credits that were emailed to you, contact the Registrar's Office at 617-521-2111 as soon as possible to resolve the matter!

When will I receive my lottery number?

Students will not receive physical lottery cards for Housing Selection this year. All lottery numbers and statuses will be emailed to students individually. If you have a financial hold on your account, our office will send email reminders that you need to speak with Student Financial Services to address the outstanding balance on your account before you are able to participate in Housing Selection. If your housing deposit is below $250, you will not be required to replenish it before Housing Selection; however, you will need to refill the deposit by August 1, 2020.

Who receives lottery numbers?

You will be eligible to receive a lottery number if you fill out the Returning Student Housing Application by April 1, 2020. In the event that there are more students that want housing than available spaces, we will issue lottery cards based on class status and random lottery number generation. Students who miss the April 1, 2020 deadline will be placed on a waiting list and WILL NOT be guaranteed housing.

If my roommate (or suite-mate) has a better lottery number than I do, do I need to bring my lottery card to housing selection?

There will be no physical lottery cards issued for 2020-2021 Housing Selection; all lottery numbers will be emailed to individuals who applied for housing by April 1st. Groups of roommates and suite-mates can choose to use the lowest (best) number in their group to select a room. Each roommate pair or group will be required to choose one person as a Group Representative Proxy to select housing for the group. However, you should always be prepared to break into smaller groups if the suite you would like is no longer available. When a group breaks into smaller groups, each individual group will use the lowest (best) number within that group. For example, if everyone in your group were in status 2 and had the numbers 3, 27 (roommates) and 100, 256 (roommates) you would use 3 to select the four person suite you want. If there are no more suites and you decided to break up into two doubles, one double would use 3 and the other would use 100. Under no circumstances can you switch numbers with other people and after selecting on housing selection night roommate changes will not be considered until after the 2nd week of Fall semester.

What if I want to see what the rooms in the other halls look like?

The Office of Residence Life has solicited students to provide short video tours of their rooms. We have collected video tours from every hall! Visit the Stormy Shark YouTube Channel to take a tour!

How do I find out more about Theme Communities?

Residence Staff members from the Office of Residence Life will be reaching out individually to those students who have been accepted into a Theme Community. If you are accepted, you can utilize the virtual tours on Stormy Shark YouTube, and you are welcome to view the floor plans that are available on our floor plan webpage.

What does my Housing Selection number mean?

Your Housing Selection number will contain two very important numbers: your status number and your number within your status group. For example, students will be assigned a status (1-4), and an actual lottery number, both of which will be indicated in the email you receive.

If I have lottery card number 27 in Status 2 does it mean I am the #27 person in line on Junior Housing Selection Night?

Having lottery card 27 doesn't necessarily mean that you will be 27th person in line. There are several reasons that this is not a "hard number." You can never predict how many students will be "pulled up" to other room selection nights. Some junior students will attend senior selection with their friends and be pulled up into rooms and suites. Some students have also already chosen rooms in Special Interest or Theme Communities, or were assigned rooms through the Special Housing Accommodations. So in the end, it is too hard to predict exactly where you will fall in the line until you are actually here that night. Just plan ahead and be prepared for anything!

What do I need to bring to housing selection?

If you are the designated Group Representative Proxy, you will need to sign into the Housing Selection session and be ready with your ID (any form of ID is acceptable -- student ID, driver's license, passport, etc). If you are not able to sign into the Zoom session via a computer, you will need to call in and be ready to confirm your Simmons ID number and your date of birth.

What if I can't come to housing selection on the set date for my status level?

Every roommate/suitemate group must complete the Group Representative Proxy Form. If you are unable to attend your Housing Selection session, you will also need to fill out the form to designate someone to select for you.

What if I am a current student at Simmons and want to live with an incoming first year student?

Because the Housing Selection process is only for current Simmons University students, you will not be able to select with an incoming first year student. As partial fills are not allowed this year, you will need to sign up for the TBA list, which means you will not participate in Housing Selection, and you will be assigned a space over the summer. Please note that the student you want to live with must also note on their housing application that they want to room with you.

What if I can't fill an entire room or suite?

Partial fills will not be allowed for 2020-2021 Housing Selection. You may not choose a room or suite if you do not have enough people to fill it. If you are unable to find a roommate, you will automatically be placed on the TBA list.

How does it work if I want to live with someone with a lower (or higher) status than me?

For rising juniors and sophomores, you may still pull up any student you wish to be your roommate and use your lottery number. For rising seniors, please read below for additional details.

How does Senior Selection policy work?

While it is still possible for seniors to pull up someone a class year or more below them, the order of selection will be determined by the class level of both roommates or suitemates:

  • 1st Rising Seniors + Rising Seniors
  • 2nd Rising Seniors + Rising Juniors
  • 3rd Rising Seniors + Rising Sophomores
  • 4th Rising Seniors + 2nd sem. First Years
  • 5th Rising Senior Partial Fills

What happens if I don't fill out a Group Representative Proxy form before the selection night?

Without the proper documentation designating your Group Representative Proxy, the individual you selected will not be able to participate for you. They will only be able to participate for themselves. After Housing Selection, the Office of Residence Life would select a room on your behalf. As you can see, it is very important for you to fill out the Group Representative Proxy form before housing selection.

How do room assignments work if I am or plan to be abroad during the fall? Do I participate in Housing Selection?

Any residential student who's applied to study abroad must withdraw from housing by April 1, 2020 at 11:59pm. Should you decide to not go abroad and would like to live-on campus for the 2020-2021 academic year, please contact Residence Life to request on-campus housing. Students abroad in Fall 2020 will be contacted in November 2020 regarding Spring 2021 housing.

Why do I have to withdraw from housing?

We ask you to withdraw from housing so that we can put your housing deposit of $250 on hold. You must fill out the online withdrawal form by the deadline, or your deposit will be forfeited. If you plans change and you need to have on-campus housing, the hold will be removed and you can fill out an application for fall housing.

Can my roommate hold my space in my room for me while I am abroad?

Rooms cannot be held for roommates studying abroad, so you will have to find a roommate for the semester you come back. For instance, if Amari is living on campus all year, and Jaden is studying abroad in the fall but wants live with Amari when they return to campus in the spring, Jaden and Amari could find someone who is studying abroad in the spring or graduating early. That way, Jaden knows there will be an empty bed in Amari's room in the spring, and Amari can request that Jaden fill that space.

Can I still go through Housing Selection if I have not been accepted to my program yet?

No. If you are applying to a Study Abroad program, you will not be able to participate in Housing Selection. You will need to withdraw from housing by the April 1st deadline in order to have your housing deposit held for you, and you will not put in a housing application unless you confirm with our office that you will not be studying abroad for the fall.

If I am returning from a Leave of Absence (LOA), where do I fall in the housing selection process? How do I get my lottery number?

All LOA and returning study abroad students should fill out an electronic application, send in a $250 housing deposit (unless they already have one on file), and complete the Group Representative Proxy form indicating who will select housing for them. All returning study abroad and LOA students will be assigned a lottery number at random within the status they belong to based on credits.

How does Senior Selection work?

While it is still possible for seniors to pull up someone a class year or more below them, the order of selection will be determined by the class level of both roommates or suitemates:

  • 1st Rising Seniors + Rising Seniors
  • 2nd Rising Seniors + Rising Juniors
  • 3rd Rising Seniors + Rising Sophomores
  • 4th Rising Seniors + 2nd sem. First Years
  • Rising Senior Partial Fills

For rising seniors, if I have a low lottery number and I decide to pull in a junior, how will I be affected by the new process?

When you arrive at housing selection, we will line up rising seniors who are pulling up rising seniors first. The students in that group will be lined up based on the best (lowest) number. So if you are a rising senior who has lottery card #1 and choose to "pull up" a rising junior, you will be first in line when we call up all rising seniors with rising junior roommates. All students who are pulling up rising senior roommate, or who are choosing single rooms will select before you.

How does it work if I want to live with someone with a lower (or higher) status than me in a room or suite?

You will attend the housing selection night for the person in your group who has the lowest lottery number of the highest status. If, for example, you are a rising senior and want to room with three rising juniors in a suite, all four of you will attend the rising senior Housing Selection and select with the rising senior's lottery number. In this scenario, the senior would select in the 2nd group on rising senior selection night (Rising Seniors + Rising Juniors).

What if I can't fill an entire room or suite?

Partial fills will not be allowed for 2020-2021 Housing Selection. You may not choose a room or suite if you do not have enough people to fill it. If you are unable to find a roommate, you will automatically be placed on the TBA list.

What if I can't come to housing selection on the set date for my status level?

Every roommate/suitemate group must complete the Group Representative Proxy Form. If you are unable to attend your Housing Selection session, you will also need to fill out the form to designate someone to select for you.

I am a graduating senior interested in living on campus as a graduate student. Which housing selection process do I participate in?

At this time, we are not offering housing for any incoming graduate students.  We encourage incoming graduate students to look for housing off-campus as soon as you have accepted admission to Simmons.

If you are a part of the 3 + 1 program and have only lived on campus for 3 years, you will be considered a rising senior and will be able to select housing during rising senior selection.