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New Faculty and Staff

Welcome to Simmons!

New Hire Forms

W-4
Employee Information Form
Direct Deposit Form
Simmons College Disclosure and Authorization Form
Form I-9
Confidentiality Agreement (Staff Only)

Click Here if you are Nursing@Simmons and SocialWork@Simmons Remote Faculty 

Setting up your Technology Access

On or before your first day of work, all faculty and staff should have met with a representative of the Talent and Human Capital Strategy Office to complete your new hire paperwork. Approximately 24 - 48 hours following this appointment, your technology account will be activated based on the information provided during your appointment. This account will allow access to the Simmons network, as well as an e-mail account. Additional access, such as Moodle and specific network shared drives, need to be requested separately through the Technology department. To set up your password and log into your network account for the first time, you will need to follow the following steps:

Accessing your Technology Account

How to Reset the Password to your Technology Account

Commuting Options

By now, you may have determined the best route possible to get to work, but if you are seeking alternative options, visit our Commuting Alternatives page via the following link:

Commuting Options

This page will provide you information on the various public transportation services available for your commute including: MBTA train and bus options, biking options, the MASCO shuttle services, and more! If you would like to sign up for a subsidized MBTA pass, please visit the following page:

MBTA Passes

If you will be driving to work, please visit the Employee Parking page to set up your parking account. Faculty and staff can pay for the monthly parking on a pre-tax basis.

Employee Parking

To help navigate your way around campus, please view the Campus Maps site:

Campus Maps

Harassment Prevention on Campus - Required Training

Within 30 days of your start date, or rehire date if you have a break in service greater than 12 months, all faculty and staff are required to complete the Harassment Prevention on Campus training, which is located online:

Harassment Prevention on Campus

For instructions on how to register for this training, please visit our Training and Development page:

Training and Development

Kronos Timekeeping System

Simmons College staff are required to input their hours periodically in our time management system, Kronos. Faculty do not currently enter time into Kronos. Exempt staff record their time monthly and non-exempt staff record their time bi-weekly. Your username and password for Kronos will be the same as your network username and password. Kronos can be accessed via the following link:

Kronos

Please note: We recommend using Internet Explorer (IE) as your browser when logging on to Kronos. If you are unable to log on through IE, you can also log on through VMWare View Client, which should be installed onto your computer. If this program is not installed, submit a ticket to the Technology Help Desk at servicedesk@simmons.edu or at extension 2222. For instructions on how to use VMWare View Client, please visit the Technology website.

Kronos resources and reference guides can be found on the following site:

Time and Attendance Resources

Payroll

As a Simmons employee, you will be paid on a monthly basis on the first business day of the month, if you are an exempt (salaried) employee. If you are a non-exempt (hourly) employee, you will be paid on a bi-weekly basis.

If you elect to receive your paychecks via direct deposit, a paystub will not be mailed to you. You can view and print your paystub online using ADP's iPay service. For instructions on how to register for iPay, please follow these instructions:

iPay Instructions

For more information on Payroll, please visit the Payroll department's website, via the following link or at extension 2013:

Payroll Department

Benefits

Benefits eligible faculty and staff are strongly encouraged to attend a Benefits Orientation to understand timelines within which benefit elections need to be made, upon their start at Simmons College. These orientations are held bi-weekly THCS will schedule these with you upon hire.

You will have 30 days from your start date to elect benefits, otherwise, you will not be able to enroll or change your benefits until open enrollment, which is held in the spring for a July 1 effective date. You may also be able to change your benefit elections if you experience a qualifying event, as defined by the IRS.

For details on our benefits offerings, please visit our benefits site:

Benefits Overview

Time Off

For information on the College's Holiday and Winter Break Policy and Schedule as well as our Sick and Vacation policies, please visit our Time Off page at the following link:

Time Off

Faculty Policy Manual

The current Faculty Policy Manual can be located online on the Provost's Office website.

For Nursing@Simmons and SocialWork@Simmons Remote Faculty 

On behalf of Simmons College, we are thrilled that you are joining our faculty team! Below, please find the forms you are required to complete prior to your start.

Complete, scan and return the following documents by e-mail to gloria.carolan@simmons.edu:

Please return these forms within 3 days of receiving your offer letter. 

Facilitate the completion of the following forms and return BY MAIL:

Please return the completed forms 2 weeks prior to your start date, as listed in your offer letter. The mailing address for these forms is as follows:

Gloria Carolan, Talent and Human Capital Strategy
Simmons College
300 The Fenway
Boston, MA 02115

Be sure to retain copies of all papework for your records, as you will not receive a hard copy by mail.

If you have any questions, please contact Gloria Carolan at Gloria.Carolan@simmons.edu.

 

 

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