When a purchase order or blanket purchase order is processed through the Datatel system, an encumbrance is created against the budget number. The system assigns purchase order numbers to each order. The encumbrance "saves" the funds to pay the invoice.
When an invoice is paid against the purchase order, the encumbrance is relieved.
If an order has been cancelled with the vendor or if an invoice is paid without referencing the purchase order number, the encumbrance remains open. Please contact the Assistant Buyer at x 2155 to close the purchase order.
