Residence Hall Policies and Procedures

Philosophy
The residence halls are active living/learning centers that complement the academic programs of the College. Students are given opportunities to become involved in their own learning and development throughout the year and to come to understand what it means to be a member of a community. On the Residence Campus, and within each individual hall, there exist basic guidelines that encourage individual responsibility and promote the well being of the collective community. Residence hall policies and regulations provide parameters regarding acceptable and unacceptable behavior on the Simmons College Residence Campus.

 
Community Standards
As stated, the College expects that all members of the community will treat others with dignity, civility and respect. Given this, the College expects that writings, pictures, notes, etc. displayed in a public or communal area must adhere to the standards of the Simmons community. This includes, but is not limited to, room doors, hallway walls, bathrooms and lounge areas.

Alcohol Policies
Alcohol may only be consumed by students of legal drinking age. A student who is 21 years of age or older may consume alcohol in her/his room in all residence halls except South Hall, the wellness hall or other designated substance free floors. A student may not have more than one drink in their possession or in front of her/him at any time. Common sources of alcohol, such as kegs and beer balls, are prohibited from the residence halls.

In the case where one roommate is 21 and the other(s) are not of legal age, the student of legal age may possess and consume alcohol in the presence of the underage roommate(s). The student of legal drinking age in this circumstance may not have more than one drink in front of her/him at one time and may not at any time serve alcohol to a minor. If a residence life staff member has reason to believe that alcohol is being served to a minor, they must refer the case for disciplinary action. All students present in the room regardless of age will be included in documentation of the situation and follow-up to allow the conduct officer a full perspective on what was happening in the given incident. The privilege of the student of legal drinking age to possess and/or consume alcohol in their room may be suspended through the conduct process. Both students in this circumstance are responsible for ensuring that their behavior remains consistent with the Honor Code of Responsibility. In keeping with the Honor Code, students who are in the presence of a policy violation are responsible for either confronting the policy violation or removing themselves from the situation and therefore may be referred for conduct follow-up.

Guests and Alcohol
The guest of a student who is under the age of 21 must follow the policy that is in effect for students under the age of 21 regardless of the age of the guest. Students of legal drinking age may serve alcohol to guests who are of legal drinking age. Proof of legal drinking age must be presented upon request by a College official. Alcohol may not be served to a minor at any time. As with all residence hall policies, each student is responsible for ensuring that the behavior of her/his guest is consistent with the alcohol policies of Simmons College. The host student bears the responsibility for guest violations, and a guest may be required to leave the campus. Guest violations may be referred to the conduct process.

Enforcement of the Alcohol Policy
A Residence Life staff member has the right and responsibility to confront and ask for proof of age from any student or guest at any time. Failure to produce valid identification is a violation of the Honor Code of Responsibility. In addition the Director of Residence Life has the right to suspend the alcohol privileges in a residence hall. This may be necessary if she/he concludes the behavior of students in that building may be inconsistent with the College's philosophy or policy regarding the use of alcohol.

Alcohol found in the possession of a student who is under of 21 will be confiscated or dumped. Open containers, including empty bottles used as decoration, imply consumption; therefore, if the possessor is under the age of 21, empty alcohol containers may be confiscated during Health and Safety Checks, Fire Alarm Room Checks or during certain situations deemed appropriate by the Residence Life staff. If a student is of legal drinking age and there is an unsafe and/or excessive use of alcohol in his/her room as determined by a Simmons College staff member, all alcohol may be confiscated or dumped.

Please refer to "Policy Regarding the Use of Alcoholic Beverages and Illegal Drugs" for further information in the online student handbook.

Drugs
The possession, use, or distribution of illegal drugs, including illegal prescription medications and drug paraphernalia, is strictly prohibited. Any individual who violates this prohibition will be subject to disciplinary action. Sanctions may include, but are not limited to, expulsion from the College, mandatory participation in drug abuse rehabilitation programs, as well as referral to law enforcement agencies for prosecution

Multiple incidents of suspicion of drug use may result in referral to the residence campus conduct process.

In keeping with the Honor Code, students who are in the presence of a policy violation are responsible for either confronting the policy violation or removing themselves from the situation and therefore may be referred for conduct follow-up.

Guests
The guest of a student must follow the policy that is in effect for students. As with all residence hall policies, each student is responsible for ensuring that the behavior of her/his guest is consistent with the policies of Simmons College. The host student bears the responsibility for guest violations, and a guest may be required to leave the campus. Guest violations may result in the host student being referred to the conduct process.

Visitation Rights/Roommate rights
A roommate's right to free access to the room at all times must not be restricted by visitation. A roommate must not be deprived of the right to privacy, study time, or sleep because of a guest. Thus, all students wishing to entertain a guest must have the permission of their roommate(s). If a roommate feels her/his right to free access of the room is being violated, she/he should contact the appropriate Residence Life staff member as in any other roommate conflict situations.

The College does not allow cohabitation. A cohabitant is defined as a visitor who adopts daily activities analogous to those of an assigned resident with respect to unlimited use of the room, using the amenities of the hall (such as a bathroom or laundry room) on a frequent basis, and any combination of these or similar activities.

Fire Alarms and Equipment
For the health and safety of all members of the community, students are expected to comply with all fire and safety regulations required by the College or applicable local, state, and federal law.

When an alarm sounds, each person is required to exit the building and to move at least 100 ft. from the building once outside. Public Safety and/or Residence Life staff will give further instruction. No student is permitted to re-enter the building until instructed to do so by a staff member. Safety checks to ensure evacuation by all residents will be conducted after all alarms.

Safety checks will constitute two college staff members keying into every room in the building to ensure all students have evacuated. Though checks will not be as extensive as Health & Safety checks the college staff members will address any health & safety violations discovered during the fire safety checks after an alarm or drill.

Planned fire drills are conducted each semester by the Department of Public Safety in coordination with the Residence Life staff, to give residents an opportunity to practice and learn safe exit procedures. Each student is urged to have and keep immediately available an emergency kit consisting of shoes, another garment, a towel, and a flashlight, and to bring these items upon emergency exit. Students should take their keys and lock their doors as they exit the building in the event that their room doors are locked following the safety checks.

If a student is a heavy sleeper or has special medical circumstances that may prevent her/him from hearing an alarm or exiting the building in a timely manner, it is her/his responsibility to make arrangements to ensure that s/he may do so. Health services and the residence staff are available to assist students in determining a plan. Students are discouraged from wearing ear plugs or in any way hindering their ability to respond to a fire alarm. For their own safety, and to comply with applicable law, all students are required to exit the building when the alarm sounds unless otherwise directed by public safety or residence staff.

All fire safety systems and equipment are checked by College personnel routinely and must pass fire code safety inspections. Please report any fire safety equipment problems (including missing equipment) immediately to Public Safety or a Residence Life staff member.
Failing to immediately evacuate a building when the alarm sounds, tampering with fire safety equipment, causing a false alarm, or reporting a false fire are grounds for immediate disciplinary action, which may include immediate probation or suspension from the Residence Campus on the first violation. In addition, the student(s) responsible will be financially obligated for any charges incurred by the College in such situations as outlined above.

Lockouts
On weekdays during normal business hours (8:30 am-4:30 pm), Residence Life handle the room lockouts free of charge. On weekdays after 4:30 pm and anytime on weekends, Residence Life handles room lockouts for a fee. On weekdays after 4:30 pm until 11:00pm, there is a fee of $10; after 11:00 pm until 8:30 am, the fee increases to $15. On Saturdays, Sundays, and holidays, the room lockout charge is assessed at $15 regardless of the time of day. Fees must be turned in to the cashier on the second floor of the Main College Building within two business days. Failure to pay the room lockout fee may result in additional fines, and subsequent violations will result in referral to the Simmons College Residence Campus Conduct Process.

Please remember that it is every student's responsibility to carry their key and student ID at all times. Be aware that continued lockouts may result in being referred for disciplinary action.

Storage of Items/Adjoining Rooms
All hallways, stairways, and exits must remain unobstructed at all times. The storage of items including, but not limited to, boxes of recycling materials, bicycles, and storage trunks, is not permitted in common areas. Students residing in rooms with adjoining doors may not store or place any items in front of the doors that connect the rooms. The door must remain unlocked. There must be clear access through these connecting fire doors according to local, state, and federal fire codes. Students should not utilize the connecting fire doors to access rooms without permission of the occupants except in the case of emergency for egress only.

Kitchen and Fireplace Use
All cooking in the kitchen facilities must be attended to at all times. Students who cause fires or trigger fire alarms through negligent use of kitchen facilities will be referred for disciplinary action.
Use of fireplaces in living rooms is permitted only with permission of the Resident Director and in accordance with Public Safety guidelines. Only materials supplied by Residence Campus Services may be used. Fireplace use is never permitted during an electrical power outage or other emergency situation as determined by Public Safety or Residence Life staff. Students causing a fire or triggering fire alarms through negligent use of the fireplaces will be referred for disciplinary action.

Possession or Use of Candles, Incense, Open Flames, or Cigarettes
Absolutely no possession or use of candles, oil burners, incense, or other items that require an open flame is permitted in the residence halls. Smoking cigarettes, cigars, or other tobacco products is not permitted in any of the residence halls, including lounges, hallways, and individual rooms.
Students who cause fires or triggering fire alarms through use of cigarettes or other tobacco products will be referred for disciplinary action.

Items Prohibited in Student Rooms
The following are strictly prohibited, for legal or safety reasons:

• Possession, use, or exchange of illegal drugs, narcotics or drug paraphernalia;
• Possession, use, or exchange of alcohol by persons under the age of 21; possession of empty alcohol containers by persons under the age of 21;
• Possession of candles, smokeless cigarettes, hookahs, incense, oil burners, the burning of these or any other substances, and any item that requires an open flame for use;
• Possession, use or sale of weapons including but not limited to firearms (including but not limited to pellet guns, BB guns or any reasonable facsimile of a gun), mace, pepper spray, explosives of any kind including fireworks, knives (with the exception of kitchenware), nunchucks, stun guns, or any other articles or substances commonly used as weapons;
• Possession or use of electrical appliances with heating elements or high energy consumption, such as hot plates, wax warmers, electric coffee pots, immersion heaters, popcorn poppers, crock pots, electrical heaters, lava lamps, electric frying pans, electric woks, stoves, toaster ovens, air conditioners, torchiere style halogen lamps, or any other appliance which uses over 1,000 watts of electricity (with the exception of hair dryers), and/or any appliance that does not meet current UL specifications. Please note this exception: Coffee pots and electric tea kettles, irons and rice cookers with automatic shutoffs are permitted.
• Possession or use of microwaves with the exception of those attached to Microfridges that are no larger than 3.5 cubic feet; possession or use of refrigerators that are larger than 4.5 cubic feet. Microfridges are only acceptable if they are energy star compliant and no larger than 3.5 cubic feet.
• Possession/use of waterbeds;
• Possession of any type of upholstered furniture not provided by the College which do not meet Massachusetts Regulations which require furniture in college dormitories to meet the standard of CAL 133 or CAL 117; each piece must be suitably labeled and written notice of compliance is required.
• Possession of any bed mattress that is not issued by the College.
• Possession or use of cinderblocks;
• Pets of any kind with the exception of service animals and small fish in properly maintained tanks of no more than a five gallon capacity;
• Gasoline-powered machinery such as motorcycles or mopeds and any other combustible items including combustible engines, flammable liquids, non-electric lanterns, and large combustible decorations;
• Hanging anything outside windows or on the residence hall facades, or placing anything on outside window ledges, except as part of an official College event or with the approval of the Director of Residence Life
• Hanging anything on or from interior room ceiling, sprinklers, or fire detectors (including hanging cloth tapestries or other cloth hangings on walls and ceilings); and covering the walls/ceiling with excessive decoration so as to create a fire safety hazard.

Health and Safety Checks
Residence Life staff will conduct routine health and safety checks of all students' rooms to ensure compliance with fire code and health and safety regulations. Items that are not permitted will be confiscated and disposed of or donated to charitable organizations. The inspection includes but it is not limited to cleanliness, fire door safety, proper use of electrical equipment and extension cords, and items prohibited in student rooms as outlined below. Any questions regarding fire safety and/or health and safety issues should be directed to a Residence Life staff member.

Room Entry
The Simmons College Office of Residence Life reserves the right to have staff members enter student rooms at any time for the purposes of maintenance, health & safety inspections, investigation of disturbances, fire safety inspections or upon the reasonable suspicion of violation of Simmons College policies. Notice will be given prior to entering residence hall rooms for routine matters including health & safety checks. Only in cases of emergency (including fire safety checks), suspicion of violation infraction, and/or perceived situations where the health or safety and general well-being of persons are at risk shall an entry be made without prior notice.
Simmons College Facilities may enter student rooms to complete work orders if there is an outstanding work order.

Guest Policies
Guests Under 16 years of Age
All overnight guests that visit the Residence Campus must be 16 or older. Overnight guests who are not 16 or older must be approved by the Director of Residence Life at least 5 business days in advance of the date the student would like to host the underage guest. Emergency contact information for guests who are under 16 may be requested and kept on file by the Office of Residence Life in these situations.
Students are permitted to have overnight guests of any gender identity in their rooms (except in areas otherwise designated) only with the permission of their roommate(s), and for a maximum of three nights in one week. No resident may have more than three guests on campus. At all times, the number of guests in an individual room is restricted by fire regulations for the size of that room. Students are responsible for the conduct of their non-resident guests.

Overnight Guests. Students must obtain the permission of their roommate(s) prior to the visit of any overnight guests. Overnight guests may stay up to six (6) days in a thirty (30) day period with up to three (3) consecutive days at a time. Under special circumstances, overnight guests are permitted in the residence halls during vacation periods only if prior arrangements through the Office of Residence Life have been made.

Escort Policy
For the purposes of the escort policy, a guest is defined as anyone who is not a resident student or after 11:00 p.m. is not a resident of the hall that they are entering/visiting. All guests, both male and female, must be escorted by a resident student according to the Residence Campus escort policy.
The full escort policy (meaning that a guest must be escorted at all times) is in effect from opening day of the halls in September until October. In October, each hall will determine (at the discretion of the staff) as a community, if modification of the full escort policy is desired. The modified escort policy allows guests to have unescorted access to the public areas on the host student's floor between 9:00 a.m. and 11:00 p.m. Guests still must be escorted in all other areas of the hall (including stairways) and into and out of the hall. This includes the escort of guests on the Residence Campus quad to and from the exit at the Public Safety desk in Simmons Hall after 11:00 p.m. and until the gates are unlocked in the morning. On first floors of halls the modified escort policy may only be practiced on the portion of the floor that consists of student rooms and the floor's common bathroom. The first floor entryway, reception area, vending area, and living room are common areas for the entire building, and therefore guests must be escorted in those areas at all times. After 11:00 p.m. all guests must be escorted at all times, even under the modified escort policy.

Each student is responsible for ensuring that the behavior of her/his guest is consistent with the policies of Simmons College. The host student bears the responsibility for policy violations of a guest and may be referred to the Residence Campus Conduct Board for a guest's violation(s). Should a resident host require assistance with the removal of a guest, she/he may call a Residence Life staff member or Public Safety. Residence Life staff members reserve the right to require the removal of any guest deemed by them to be in violation of policy or disturbing to the community.

Residence Deposit, Fees, and Refunds
Please see the updated College Housing License Agreement for updated information and dates.
The updated College Housing License Agreement can be found on the Residence Life website or requested via email at reslife@simmons.edu

Room Assignment and Selection
Assignment into a residence hall is made after the $250 deposit has been received by the Office of Student Financial Services and a College Housing license agreement has been completed and electronically signed by the student; formal notification of room assignment has been received from the Office of Residence Life; and all residence charges have been paid in full. The College does not provide student housing for married couples or children.

Resident students will receive notification of their room assignments in early August. If, for any reason, a student's address changes during the summer, she/he should notify the Office of Residence Life and the Registrar immediately.

Room selection for returning upper-class students is held in the spring. Upper-class students have first priority for rooms. Procedures are outlined in detail by the Office of Residence Life during the spring semester.

The Office of Residence Life will attempt to match students' preferences and accommodate special housing needs. Roommates are matched based on the information provided by students on the residence hall application. All roommates are encouraged to attend a roommate workshop where skills and assistance are provided to facilitate the roommate experience.

Only students assigned to a given room by the Office of Residence Life may reside in that room. Students may not obtain access to or in any way utilize any room to which they have not been assigned. Room changes can be made at designated times throughout the year with the consent of the Office of Residence Life. Room changes made without the permission of the Office of Residence Life may result in disciplinary action and/or nullification of the room change. If a student is having difficulties, they are encouraged to discuss the problem with her/his roommate and Resident Advisor. Residence Life staff is available to assist students in attempting to create an environment in which all parties can reside comfortably.

Residence Accommodations for Special Needs
Simmons College and the Office of Residence Life strive to ensure that all students are accommodated in rooms that meet their needs and support their academic growth. The College is committed to the philosophy that the opportunity to share a room enhances a student's overall college experience. The standard arrangement at Simmons College for students in their first year, sophomore, and junior year is a housing assignment with one or more roommates. In the senior year, some students are provided with the opportunity to select a single room. In rare instances, after a review of medical documentation by the Housing Review committee, a student may be housed in a single room if no other suitable accommodations are available. Any student requiring a special housing accommodation of any type should send the request and documentation to the Director of Disability Services at Simmons College. Medical documentation for a request based on medical needs must be received no later by the deadlines listed in the College License Agreement.

Please go to the Simmons Disability Services Website at www.simmons.edu for information and necessary medical documentation forms. Send documentation forms to the Director of Disability Services, Center for Academic Achievement, 300 The Fenway, Boston. MA 02115-5898, 617-521-2474 or email to timothy.rogers@simmons.edu

College Housing License Agreement
Resident students are required to fully read and understand each section of the College Housing license agreement, which must be signed in order to obtain housing. This is a binding agreement for both semesters of the academic year when completed and signed by the student. Signing the agreement binds students to all policies in the Simmons College Student Handbook, the current Simmons College Course Catalog, and all residential community policies, as determined within the student's residence hall.

Pets
Students are not permitted to have pets in the residence halls, with the exception of small fish in properly maintained tanks of no more than five gallons. Animals assisting visually or hearing impaired persons are permitted with approval of the Director of Residence Life and Coordinator of Disability Services.

Posting Policy
All groups who wish to post flyers advertising upcoming events, organization services, or other information must submit the appropriate number of flyers/posters to the Office of Residence Life. If approved, they will be distributed to staff for posting. Priority will be given to flyers/posters advertising services and/or events of recognized Simmons organizations. The name of the sponsoring organization must be on the flyer/poster. For a full posting, the organization must supply the Office of Residence Life with 60 copies of the flyer/poster. If a number less than this is provided, the office will determine distribution. Any flyer/poster found in the residence halls that has not been approved by residence staff will be removed. Signs, flyers, or decorations may be posted only on bulletin boards in hallways. For fire safety, posting is prohibited on outer/entrance of buildings, bathrooms, and supply closet doors. Posting on student room doors may cover no more than one third of the surface of the door.

Personal Property/Insurance
Although the College makes every effort to assist students in protecting property, it is not liable directly or indirectly for loss and/or damage to personal property due to fire, theft, or any other cause. Students are encouraged to lock their doors at all times, and every resident student is encouraged to review her/his family's personal property insurance coverage before moving on campus. Any loss should be reported immediately to the Office of Public Safety, as this report is essential for any possible reimbursement from the student's insurance company.

 
Quiet Hours Policy
Quiet hours in the residence halls, except in otherwise designated areas, are from 11:00 p.m. until 9:00 a.m. During these hours no noise may be heard outside of individual student rooms. Floor members may decide as a community to expand quiet hours on their floor. From 9:00 a.m. until 11:00 p.m., hall members are asked to keep noise at a courteous level and to lower the volume if asked by another member of the community. Violations of quiet hour policy may result in disciplinary action. A 24 hour quiet policy will be enforced during all final exam periods.

Smoking Policy
Simmons is a tobacco-free college, which includes cigarettes, e-cigarettes, and all forms of
smokeless tobacco. Smoking is not permitted anywhere in or around any College Housing. The
College does not offer a smoking lounge or smoking area on college property. Students cannot
use any form of tobacco or e-cigarettes on Simmons College property. Students wishing
to smoke, must do so outside of the Simmons Residence Campus gates. Smoking cessation
resources are available for students interested.

While on the Residence Campus, the use of tobacco is not permitted. If you chose to use tobacco
products, you must do so outside of the campus and on adjoining streets such as Pilgrim Road
and Brookline Ave. If you use tobacco products on the campus, you will be asked to immediately
stop by Public Safety, Residence Life Staff or fellow community members. If members of the
Simmons Community continually violate our new tobacco-free policy they will be subject to a referral to the conduct process. 

Fire Precautions
Each residence hall is equipped with fire extinguishers and fire and security alarms. It is recommended that each family check to make sure that their homeowner's insurance policy covers their student's property at the College. Simmons does not insure student property against fire, theft, or damage. Any loss should be reported immediately to the Office of Public Safety, as this report is essential for any possible reimbursement from the student's insurance company.

Graduate/Dix Scholar Hall Closings & Vacation Housing
Students are provided a copy of the academic year calendar before the academic year begins and are responsible for making travel arrangements well in advance in order to vacate the halls on or before closing dates for their specific graduate program. Graduate residence halls are open year round for use.

There is an extra charge for summer housing, and some residents may be required to move to designated summer housing. Meal plans are not in effect during summer and all College vacation periods. No overnight guests are permitted in the residence halls during vacation housing periods. There is a separate housing application, contract, and fee for summer housing.

Undergraduate Hall Closings & Vacation Housing
Students are provided a copy of the academic year calendar before the academic year begins and are responsible for making travel arrangements well in advance in order to vacate the halls on or before closing dates. Closing dates and times are strictly enforced. Room and board charges do not include services, such as the meal plan during vacation periods. Undergraduate students may remain on campus for vacation periods when the halls are open. Registration and payment of any required fee is required in advance in order to stay in residence during vacation periods (including Thanksgiving, January, and Spring Break). Under special circumstances, overnight guests are permitted in the residence halls during vacation periods only if prior arrangements through the Office of Residence Life have been made. If needed, international students can make special housing arrangements through the Office of Residence Life when the halls are closed. Undergraduate meal plans are not in effect during vacation periods.

 
There is a separate housing application, contract, and fee for summer housing.

Any student found in violation of any Simmons College policy during vacation housing period may be asked to leave campus immediately for the remainder of the vacation period.

Parking for Resident Students
No parking for resident students is available at Simmons College. Street parking around the Residence Campus is extremely limited, and cars are often subject to parking tickets, towing, and theft. Since public transportation is so convenient to the Residence Campus, students are strongly discouraged from bringing cars to the College.

Residence Standards of Conduct
In addition to what is stated elsewhere in the handbook or other College publications, Simmons College prohibits the following activities: the illegal possession, use, or sale of drugs, drug paraphernalia and/or alcohol; harassment; trespassing; conduct that disrupts the functioning of the College as an open, educational community; unreasonable invasion of another person's privacy; tampering with or misuse of fire fighting equipment and alarms; vandalism; larceny; assault; battery; or other violations of local, state, and federal laws. Simmons College also prohibits physical fighting; disregard for safety; endangerment of another person; throwing objects out of windows or entering or exiting from windows; and misrepresentation to a College official.

Simmons College reserves the right to enter, reassign, or repossess rooms, and to take other steps as it deems necessary in the interest of the health, safety, consolidation of resources, or welfare of its resident students.

Violations of the college housing license agreement, residence hall regulations, or community guidelines may be referred for disciplinary action. Students and parents should understand that violations may result in suspension, removal from the Residence Campus, or exclusion from the College. Any student who is a dependent and who receives Residence Campus probation or more severe action should know that a copy of the sanction will be forwarded to her parent or guardian. The college housing license agreement terminates immediately if the student is excluded from the College for either academic or disciplinary reasons.

Instructions from College Officials
Failure to obey instructions or interference with the response of College officials to emergency calls or in the carrying out of their regular responsibilities is prohibited. Misrepresentation of information or identification to a College official is a violation of the Honor Code of Responsibility. Students in violation of these policies may face disciplinary action.

Scheduling Campus Activities
All parties held on the Residence Campus must be scheduled at least 14 days in advance and must be approved by the Office of Student Leadership and Activities and/or the Residence Director responsible for the hall in which they are to be held.

Digital Millennium Copyright Act (DMCA) Violations
Background:
The Recording Industry Association of America (RIAA) announced on Feb 28, 2007 that it is initiating legal action against individuals who engage in illegal file sharing of copyrighted materials using peer-to-peer systems. Roughly 400 of these actions will be taken against college students.

How File Sharing Programs Work
Most file sharing programs like Kazaa and Gnutella were created from the technology the original Napster used called "peer-to-peer sharing".

Simmons College Network Policy
Like many other higher educational institutions, Simmons College has implemented a set of policies to help guide and regulate use of the technology we make available to support teaching, learning and the business of the College.

What happens if a student is investigated?
If a claim is made by a copyright holder against a student, the student will be notified by the College and given an opportunity to address the complaint. If the student is found to be using the Simmons College network improperly or fails to comply with Simmons College network policy, that student could lose network privileges. Depending on the severity of the infractions, other actions could also be taken. Theft of property, including copyrighted material, is also a violation of the College's Honor Code. In addition, users can also be sought out by the holders of the copyrighted information for restitution, which in many cases involves heavy fines and time in prison.

Legal Alternatives
There are many options that allow people to experience free and inexpensive music and other media legally online. Below are some of the alternatives:
• Amazon.com: free music downloads
• Apple iTunes Music Store
• MSN Music
• Napster (subscription service)
• Rhapsody (free or subscription)
• Ruckus (free downloads for students)
• Pandora
• Spotify
• Google Music

DMCA Violation Process
1. Technology receives violation notification from DMCA/RIAA.
2. Technology forwards DMCA violation to the Office of Residence Life (ORL) through email (reslife@simmons.edu).
3. ORL contacts all possible offending parties in suite/room via email. Technology and RD of building are copied. ORL instructs student to bring computer to the Technology Self Help Clinic.
4. ORL prints out email and sends a copy via campus mail to student.
5. Student takes computer to Technology Self Help Clinic to prove that offending file is off computer.
6. Technology emails ORL (reslife@simmons.edu) to inform ORL of offending student's name and verification of the removal of violating files.
7. The Office of Residence Life maintains spreadsheet of offending students.
8. Once violator has been identified by Technology the ORL send the violator a letter.
9. When violators receive 1st notification, Office of Residence Life forwards name and offense details to the Campus Conduct Board. Letters regarding violation will be kept in individual student's file.
10. When violators receive 2nd notification, Office of Residence Life forwards name and offense details to the Secretary of the Honor Board.