Information for Students

2018 Undergraduate Symposium Group Photo

Abstract Guidelines

For general submission to the Simmons Undergraduate Symposium, abstracts should follow these guidelines. Students submitting work in the performing, visual, or media arts should submit an artist's statement incorporating these criteria, in addition to a short performance preview or a selection of the images to be presented. Abstract and artist statements should not exceed 300 words.

Abstract Guidelines:

  • State, in clear terms, the central thesis or goals.
  • Avoid the overuse of technical jargon (should be understandable to people outside of your discipline).
  • Provide a brief discussion of the process or methodology used.
  • Primary data or progress-to-date is acceptable for abstract submission.
  • State the project signi´Čücance and/or conclusions in context.
  • Organize your abstract in a clear and concise narrative.

Additional Resources:

Deadlines

Early Action Deadline: November 16, 2018
Applicants will be notified by December 7, 2019.

Regular Deadline: March 1, 2019
Applicants will be notified by March 15, 2019.

The Undergraduate Program is now accepting submissions for the 2019 Undergraduate Symposium.  Read the instructions in the How to Apply accordion (below) to prepare your submission.

Eligibility

All undergraduate students with good academic standing are eligible to participate in the Undergraduate Symposium and are encouraged to submit work for consideration. Students are required to have a faculty sponsor who will agree to recommend the project and assist with the abstract submission and presentation components of the symposium.

Format

The Undergraduate Symposium welcomes submissions across the disciplines, in a variety of formats. 

Panel Sessions
Students may present individual or group oral presentations, which are typically organized into panels of 3 to 4 speakers based on topic by the event organizers.  Individual presentations are 10 - 12 minutes each, followed by a 15-minute audience Q&A.  Longer group presentations may be organized into a single panel, usually 45 minutes followed by a 15-minute audience Q&A.

Poster Exhibit
The poster exhibit offers students an opportunity to present their work visually and to engage in direct conversation with symposium attendees.  Poster exhibits are often represented by traditional posters, but may also include visual artistic work, such as photography, painting, and mixed media, or other non-traditional forms of visual representation.

Digital/Media Arts  
Students may submit a media project, such as a film production, animation, musical composition, website, game, or mobile app.  On the application form, the applicant will be asked to identify the nature of their work and specify any special logistical needs.  In addition, applicants may be asked to submit supplementary material or a digital sample of their work.

Visual Arts  
Students may submit a visual art project, such as painting, sculpture, photography, or other stationary forms of art.  On the application form, the applicant will be asked to identify the nature of their work and specify any special logistical needs.  In addition, applicants may be asked to submit supplementary material or a digital sample of their work.  

Performing Arts  
Students may submit a performance art project to the symposium.  On the application form, the applicant will be asked to identify the nature of their work and specify any special logistical needs.  In addition, applicants may be asked to submit supplementary material or a digital sample of their work.

Questions about project forms may be emailed to ugprogram@simmons.edu.

How To Apply

Ready to participate? Here's what you need to do:

  • Choose a project!
  • Discuss your intention to enter your project with your faculty mentor. Your faculty mentor will need to recommend your project and approve your abstract.
  • Write a project abstract or an artist's statement (300 words max).  For more information about how to write an abstract, read the "Abstract" section of this page.
  • For artistic or non-traditional entries, prepare a supplementary portfolio sample or short video clip that represents your work.

*Note: For group projects, submit only one application per group.

Applications to the 2019 Undergraduate Symposium will be accepted until March 1, 2019.  Complete the 2019 Undergraduate Symposium Application Form to submit your project to the symposium.

3D Award Submission

The Undergraduate Program is pleased to announce a call for nominations for four new PLAN awards!

Inclusive Excellence
This award winner has a plan that centralizes inclusive excellence and equity. The 3D plan demonstrates a commitment to creating more just and equitable societies, whether that entails studying systems of oppression, creating plans for change, or learning from those who have made social justice a cornerstone of their life’s work.

Most Innovative
This award rewards 3D plans that think outside of the box, privileging originality, creativity, and risk-taking.  Students applying for this award should consider what is new, different, or unexpected about their approach.

Most Community-Oriented
This award seeks applicants whose 3Ds purposefully engage with specific communities or populations, and strive to better understand their workings. Classes included in these 3Ds may involve community-based learning, either formal or informal. Applicants should explain how real-world settings and issues inform their 3D plans.

Most Global
This award will be given to the student who demonstrates an ability to think in global terms about their chosen issue or topic. While the topic itself need not be global per se, the award will be given to a student who most effectively demonstrates that their approach takes international perspectives, attitudes, and systems into account.

Students are invited to submit a 300-350 word description of their 3D proposal, explaining why they exemplify the following criteria.  Winners will have the opportunity to present their 3D and receive their award at the Undergraduate Symposium on April 23.  Recipients will receive an award of $250.

Applications for the 3D Award will be accepted until March 1, 2019.  Students will be notified by March 20.

Questions about the 3D Award may be emailed to ugprogram@simmons.edu.

Poster Guidelines

Standard poster dimensions are in landscape or portrait layout, and are typically 24" x 36". Your poster should include:

  • A title
  • Your name (with the names of group members, if applicable), contributor names, institution name, and faculty mentor name

Posters displaying work in the physical, biological, or social sciences typically include the following:

  • Brief project introduction
  • Method (subjects, procedure)
  • Outcomes
  • Discussion
  • Illustrations (tabular and/or graphic) that support major points

Your poster design can be creative and may and incorporate color, images, graphic elements, diagrams, and so forth. As you design your poster, keep in mind the audience, which may include people who are unfamiliar with your discipline and subject. Because people will initially view your poster in passing, your heading and sub-heading should be brief and attention-grabbing.

Avoid using lengthy technical jargon or overwhelming observers with too much text. You will be able to elaborate on the finer points of your project with exhibit attendees interested in learning more about your work.

Printing and Materials

Posters must be affixed (i.e. pinned or tacked) to a rigid backing, such as a foam board. Participants in the poster exhibit will be provided with a standing easel and one 24" x 36" foam board.

Students may procure one complimentary (24" x 36") foam board from the Simmons Copy Mail Center; foam boards in other sizes may be purchased from art supply stores, such as Blicks or Staples.

Students are responsible for printing costs associated with their presentation. The Simmons Copy Mail Center offers the following rates for print. To submit your print request to copymail@simmons.edu:

  • In the subject line of your email, please include "Poster Order: (Your Name)", including the names of any group members. In the body of the message, include the project title and poster size.
  • The recommended dimensions for your poster are 24 in. x 36 in. in landscape or portrait orientation.  Dimensions may vary, but keep in mind that there will be several easels per exhibit row and minimal space between easels; as such, the maximum width of the poster should not exceed 36 in.
  • All attachments should be in PDF format.
  • When converting from PPT to PDF, please ensure that the Design Layout Dimensions reflect 24" x 36" landscape criteria.
  • Save and name your file: Symposium Poster Presentation_[Your Name]
  • Email your request to copymail@simmons.edu and ugprogram@simmons.edu.

Please note that the Copy Mail Center is very busy at that time of the year with printing requests, so do not wait until the last minute to submit your request. The Copy Mail Center will accept symposium printing requests until April 16.