Frequently Asked Questions

Frequently Asked Questions: On-Campus

Can I hire any Simmons student for on campus employment?

Yes, any enrolled student can apply and be hired for on campus employment. However, only students with work study awards from financial aid may be hired into a work study position. All other students must be hired as general student employees, with their wages paid in full from your departmental budget.

What is required to hire a student?

Simmons faculty and staff seeking to hire a student for on campus employment can use Workday system to create job requisitions, hire students, and approve timecards. 

  • You will need to have manager access in order to post jobs and hire students as your direct reports. 
  • Once you complete a hire via Workday, Student employees who have not previously worked for Simmons need to complete the Form I-9 via Workday. They will then need to go to the Benefits and Payroll office to show the identification required to Complete the I-9. The list of acceptable documents can be found here.
  • Students are limited to working a total of 20 hours a week for all jobs combined.
  • All students are required to take at least a thirty minute break after every six hours of work.

What is Work Study?

Work study is a type of need-based financial aid that is awarded to students to give them greater access and opportunity to jobs during their educational careers. Unlike other components in their awards, work study is not disbursed to the student's account. It is paid out to the student in the form of paychecks they will receive bi-weekly. Their pay will be based on the hours they work and the rate they are paid up to the maximum amount listed on their award letter.

How may I determine if a student has a work study award or not?

To hire a student into a work study position, students must be eligible for federal financial aid as determined by completion of the FAFSA. The student is also asked the question in the application. Please discuss work study with the student during the interview process to confirm (1) if they were awarded work study and (2) the amount of their work study award. 

  • Students are responsible for keeping track of how much they have earned from their award and how much is left. Typically, Work Study awards are for $2500.00, but they range. The work study year starts July 1st and runs until our Commencement the following year; usually around May 15th. Once the student has earned the $2500.00 gross amount, their award is done for the year.
When should I post my on campus employment opportunity to the Workday Careers Site?

While on campus jobs may be posted throughout the year in Workday, we recommend that you post Fall Semester openings to Workday in August and no later than mid-September, and that you post Spring Semester openings in January and no later than mid-February. This will ensure that your job is recent and available for viewing at the same time as students are looking for on campus employment.

What is the hourly rate I need to pay a student employee?

You are responsible for determining the hourly rate of pay for your student employee(s) based upon their experience and the requirements of the job. The Massachusetts minimum wage is $11.00/hour. While we do not have specific pay recommendations, most students are paid between $11 - $15/hour.

How are wages paid to a students?
  • Work study student wages are paid in part from their award (68%) and in part from your departmental budget (32%). 
  • General student wages are paid in full out of your departmental budget. 
  • Students are paid their full wages, based upon the timesheets submitted by the employee and approved by their supervisor. 
  • Time sheets must be submitted by the student ON OR BEFORE the Period End Date and approved by the manager ON OR BEFORE 5:00 PM on the Monday before the pay date.
  • If the time is submitted and/or approved late, the student will not be paid until the next pay date.
  • The Student Payroll schedule can be found here.
How many hours may a student work per week in their on campus job?

Simmons policy prohibits students from working more than 20 hours per week total (including all on campus and work study jobs) while school is in session (Fall & Spring semesters).

Frequently Asked Questions: Off-Campus

Can I hire any Simmons student for off campus work study employment?

No, only students with work study financial aid awards may be hired for off campus work study positions.

What is Work Study?

Work study is a type of need-based financial aid that is awarded to students to give them greater access and opportunity to jobs during their educational careers. Unlike other components in their awards, work study is not disbursed to the student's account. It is paid out to the student in the form of paychecks they will receive bi-weekly. Their pay will be based on the hours they work and the rate they are paid up to the maximum amount listed on their award letter.

When should I post my off campus employment opportunity to the Workday Careers Site?

While off campus work study jobs may be posted throughout the year in Workday, we recommend that you post Fall Semester openings to the Careers Site in August and no later than mid-September, and that you post Spring Semester openings in January and no later than mid-February. This will ensure that your job is recent and available for viewing at the same time as students are looking for off campus work study employment.

What is the hourly rate I need to pay a student employee?

You are responsible for determining the hourly rate of pay for your off campus work study student employee(s) based upon their experience and the requirements of the job. The Massachusetts minimum wage is $11.00/hour. While we do not have specific pay recommendations, most students are paid between $11 - $15 /hour.

How many hours may a student work per week in their off campus job?

Simmons policy prohibits students from working more than 20 hours per week total (including all onn and off campus jobs) while school is in session (Fall & Spring semesters).

Is there any fee or cost associated with posting an off campus work study opportunity on The Careers Site?

No, you may post a job in Workday without charge. The only cost to your organization is 40% of the student's wages once the student has been hired and begins work.

How are work study Students Paid?

Students are paid their full wages by Simmons College Student Payroll based upon the timesheets submitted by the employee and approved by their supervisor. Time sheets must be submitted by the student ON OR BEFORE the Period End Date and approved by the manager ON OR BEFORE 5:00 PM on the Monday before the pay date. If the time is submitted and/or approved late, the student will not be paid until the next pay date.

The following month, we will bill you for 40% of the gross amount earned by the student and the remaining 60% of an off-campus work-study student's wages are paid through their work-study award. Most, although not all, Work Study awards are for $2500.00. So, over the year, you have the potential to be billed for $1000.00.

The Simmons Student Payroll Schedule can be found here.

Can Students work on their work study award year-round?

No. The Work Study year starts July 1st and runs until our Commencement the following year; usually around May 15th. Once the student has earned the $2500.00 gross amount or Commencement has passed, their award is done for the year.