Report an Incident or Concern

How the Protocol Works

Individuals who believe they have experienced or encountered bias, harassment, or discrimination are encouraged to contact:

  • A Residence Life Professional Staff Member (resident student)
  • Student Life (staff/student)
  • Academic Dean (faculty/staff/student)
  • Public Safety (faculty/staff/student
  • A member of the Bias Response Team Community Advocates (BRTCA) (faculty/staff/student)
  • Anonymous reporting available through EthicsPoint (faculty/staff/students)

Here are six options for the affected person(s) to consider as a next step(s):

  • Request that the matter be referred up within the supervisory structure of the offending party or agent.
  • Receive coaching so the affected person feels able to address the issue directly with the offending party or agent.
  • Request a trained mediator to help facilitate a conversation between the affected person and the offending party or agent.
  • Request additional support services/ resources.
  • Request that the incident be documented for the record. (Further action to address the issue is at the discretion of the Bias Response Team (BRT) in coordination with the appropriate home department.) We will make every effort to respect the reporter’s privacy.
  • Anonymous report via EthicsPoint

What to Expect After a Complaint/Report is Made

  • Individuals who receive a report of an incident of bias should document the incident and inform a BRTCA member or their manager. (36 - 48hrs)
  • When a bias response incident is received by the Bias Response Team Community Advocates BRTCA, the incident will be reviewed to determine if specific identity factors (race, color, ethnicity, religion, gender, marital status, sexual orientation, gender identity/expression, national origin, disability, age, etc.) are present and if there is evidence, or information, pointing to possible bias. (36 - 48hrs)
  • Upon review of the incident, a BRTCA member will reach out to the affected person(s) and work with them to explore which action step(s) to take. (36 - 72 hrs) 
  • The BRTCA will convey the reported incident to the BRT and supervise timely implementation of the next course of actions.
  • Once the BRT receives notice of a possible incident, it will coordinate an assessment of the incident and make recommendations for any other actions which may, or may not, include an investigation. (w/in two weeks)
  • See Appendix I of the Bias Response Protocol policy for institutional responses.
  • If there is evidence or information pointing to a hate crime or unlawful harassment, the BRTCA may refer the incident to the General Counsel and/or Public Safety who will commission an investigation using a trained Simmons investigator. Or, in the case of a potential Title IX issue, a referral will be made to the Title IX Coordinator.
  • The outcome of any investigation will be a written report of the incident to be shared with the members of the BRTCA on a confidential basis to document resolution.
  • Additionally, the investigative reporter will record and track the outcome for both aggregate data and instructive purposes in coordination with the BRT. (Ongoing)
  • The VP for Communications, Diversity, & Inclusion will determine appropriate internal communication strategy.
  • The BRT will consider the impact of a behavior, spoken or written expression, on the campus community, as well as on particular identity groups or individuals. If it is determined that there is a community bias-related incident or a pervasive climate issue, the BRT will address the matter. This response will include coordinated educational effort/series that addresses the pervasive issue in a manner that promotes respect, civility, and inclusion. (W/in a week of the incident and as needed thereafter)